It All Begins With The Invoices

A key reason clients seek us out is because we authoritatively perform the most basic, but demanding, job of all – we process and pay their bills correctly. Every time. A key reason clients seek us out is because we authoritatively perform the most basic, but demanding, job of all – we process and pay their bills correctly. Every time.

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Why CFOs Love Us

Our unique capability stems from the fact that we have more experience than anyone else in this arena. Last year alone, we managed nearly $11 billion in telecom, utility and waste spend, processing over 5 million invoices. Our internal controls are scrutinized by our external auditors through a SAS 70 Type II audit. The Audit Report is available to our clients to assist them in their Sarbanes Oxley 404 compliance. We are recognized as the market leader in handling the complexity of high-volume invoice management.

Our experience, combined with our unrelenting focus on financial controls, insures that we handle the fundamentals of invoice management with uncanny accuracy. CFOs trust us, and we reward that trust with turnkey security.

Bill Payment A to Z

When you’ve been managing invoices as successfully as we have for over 10 years, you develop some very sound processes and systems. We often refer to these rich, structured processes that lie behind the scenes as the “mind numbing detail” of our business. Because we manage more than $29M in invoice value each business day, we excel at managing the detail. Here are just a few of the key steps in our rigorous processes:

• Invoice Formats: We work with all formats – paper, web, CD, EDI.
• Data Entry: Whether the requirements call for manual data entry or electronic conversion, we focus on the essential element of data quality.
• Cost Allocation and GL Coding: We manage to your requirements. Our system can handle even the most complex GL requirements.
• Consolidation: We consolidate your invoices and present them on a schedule that works best for your unique business requirements, assisting you in reducing hundreds of diverse payment into one.
• Approval: Our process features a client-friendly interface and automated notices. Log in and view the information. Your dedicated account manager is available to answer questions at any time.
• Vendor Payment: We offer multiple payment methods, ensuring on time payment, including mail and electronic funds transfer. And as an example of our attention to detail and sound financial practice, we never commingle client funds in payments to vendors as some companies do.

Straightforward, But Not Simple

A client recently called the invoice processing aspect of our service “the part that gets done by 8am”. He was just about right—it is a foundational element that sets the stage for all the other value functions we perform. But getting it right with proper controls requires expertise born of experience, and with 25 million invoices aid over the past ten years we bring that experience to the table.

Next Step: Billing Validation and Resolution